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How to Send Personalized Bulk Email Campaign (Step-By-Step Guide)

You might think that new modern marketing channels like social media are the most effective nowadays. Yet, email marketing stays the king of ROI with a profit of 44$ for every 1$ you spend.

As a huge asset of customer relation, bulk emailing is among the primary marketing activities for businesses.

Creating valuable bulk email campaigns is not something you should take lightly.

You need to understand how to engage your customers and learn how to send effective email campaigns.

I created this guide to help you:

What is Bulk Email?

Bulk email marketing is the practice of Internet marketing which implies sending mass emails to a large group of subscribers.

Bulk emails can contain:

  • Special promotional
  • Information to customers
  • Promote upcoming webinars
  • New products release, etc.

Businesses send bulk emails every day. When a flower delivery online shop from which you have bought flowers in the past, sends you an email reminder for Valentine’s day, that is bulk email.

Today, most marketers prefer to send more personalized emails that cater to the interests of different segments within their lists of subscribers.

How to Create an Email Blast Campaign?

To create a bulk email marketing campaign, you’ll need to start by registering for bulk email software. Then upload your email contacts.

You can import your contact list from your computer onto the interface as a CSV file, also it is possible to integrate Automizy to you other CRM apps like Zapier, Pipedrive, Unbounce, OptiMonk, Hubspot, etc.

Let’s see how to send a bulk email marketing campaign.

1. Select your email editor

Head over to your Automizy’s account and click “Send Campaign”.

You can choose between three email editors:

  • Drag & drop email editor
  • Simple email editor
  • HTML email

Once you select your email editor, click on “Create” to go through a set up your email.

2. Create your email campaign

Email details are your contact information that will be displayed in your contacts’ inbox. It includes sender name, sender email, and the reply address.

Give your campaign a name to keep things organized. If you’re sending out a monthly newsletter, you can name it “February 2019 Newsletter”. Your subscribers won’t see the campaign name.

Right after filling in your contact details, select your winner email subject line.

Automizy comes with an AI-powered subject line tester that will help you write better subject lines. It could help you to increase:

  • Open rates
  • Click-through rate

If you click on “Improve subject line” Automizy will immediately score your subject line’s effectiveness and display the result like the following example.

Click on “Test a new one” to test more email subject line ideas, and choose the one that scores the highest. Also, make sure to set up automated resending emails to non-openers using different email subject line.

Now let’s take a look at how can create your mass email template using one of the three methods:

  • Create your custom responsive email template
  • Simple text email editor
  • HTML email editor

Create your custom responsive email template

In Automizy’s drag and drop email editor, you can create responsive email templates without any coding knowledge.

Drag and drop different email elements, fill them up with your content, choose your colors and you’re ready.

There are a default padding and design setup that looks great without any modification. Feel free to use default setting and build your mass email newsletter in 20 secs!

How to design email in Automizy

Use plain-text email

A simple email or also called plain-text email is the email marketing that doesn’t look like email marketing.

Increase your click and response rate by sending simple text emails that look exactly like what you send from your Gmail account.

Use plain text email make your leads feel like friends.

Upload HTML email code

In Automizy you can also upload HTML emails.

  1. Select the HTML file and your images.
  2. Drop these files onto the drop zone on the right sidebar.

Also, you can paste the HTML code of your email into the field and you can click on “Browse Computer” to add files from your computer.

3. Preview your email on different devices

There’s nothing worse than finding out that your email looks awful on different devices.
Preview your bulk emails on desktop, mobile, and tablet. So you can see what your subscribers will.

You can also send a test email to yourself or your team to see how the email would look like in the inbox. Just insert the emails you want to send a test to, and Click on “Send test”.

Email preview is effective to proofread your email content and make sure everything works.

4. Set your target

Now you have your email ready and made sure it looks perfect, the next step is to

  1. Schedule your email
  2. Set up the target contacts which you want to send your email to

You can select to send your email right away, or schedule it to be sent on a specific date and time.

In Automizy you can resend the same newsletter to non-openers with another subject line after a few defined days.

Check the “Resend to non-openers” box.

Select the number of resends, whether you want to resend email once or twice.

Increasing your email open rates won’t take you longer than 3 clicks. Don’t leave revenue on the table and leave. Try it out and see how it actually works for your email list.

5. Always check before you send

You can check your:

  • Recipients details
  • Sender information
  • Email subject line
  • Scheduling details

All set! Click on “Send now” and be the next email open rate guru.

Get inspiration for your next campaign from these 11 email newsletter strategies told by professionals.

How to Send Personalized Mass Email Campaign

Collect subscribers data

Data is the fuel of your email marketing personalization. The more information you collect about your contacts, the more you can personalize your emails.

Collect information about your contacts through the forms they fill-in to join your email list

If you want to collect your contact information, use a form like the one below.

Opt In forms with 4 fields

Contact forms are a way to collect information provided by your subscribers, that you can use later on to personalize your emails.

Another way to have more data about your contacts is behavior-based information.

Behavior-based information is meta information you add to your subscribers, such as:

  • Downloaded a specific ebook
  • Getting educational emails of your course
  • Became a lead,
  • Paid

You don’t have to add meta descriptions to your subscribers based on their behavior but I recommend to do it.

And yes, tagging is the procedure of adding meta information to your subscribers based on their behavior. Sounds cool, eh?

Tagging helps you:

  • Avoid spamming your subscribers
  • Know what type of content they are interested in
  • Segment them according to their behavior
  • Identify their life-cycle stage

You can manage your tags in Automizy, open the setting tab, and click on “Tag manager

And add the tag you want to have more data about your contacts.

This way you can personalize your emails with the data provided by subscribers themselves, and also data based on their behavior.

Create personalized email subject lines

Email subject line personalization could increase your email open rates.

Personalize your bulk email campaigns’ with Automizy’s subject lines custom fields.
Click on the add field icon in the email subject line bar, and click “Add” on the custom field you want to include in your subject line.

You can add your contact’s first name, last name, company, website, birthday, position, etc.

Personalize your bulk email content with custom fields

Even though you are sending the same email to a large list of contacts, you can still make each email different and personalize it to each contact using personalization custom fields.

Click on “Personalization” in your text box and select the custom fields you want to add to your email content.

According to Experian, personalized emails have 29 percent higher unique open rates and 41 percent higher unique click rates than non-personalized emails.

Apply filters when setting up your target

Filtering is an Automizy original feature. It makes it easy to find a set of subscribers that have something in common (e.g. subscribers over a specific age, downloaded an ebook, paid, subscribed in a specific period, etc.).

Not only can you easily find people in your database, but you can also save them and reuse the same search criteria (filter) later.

You can send them emails using saved filters. So you don’t send the same email to your whole list but you can send relevant offers based on life-cycle stage, interest, geo-location and more.

You can filter subscribers based on different types of data:

  • they have or don’t have a specific tag(s)
  • they have less or more than a specific lead score
  • they joined your list before or after a specific date
  • has a specific email address, name, company or website
  • is unsubscribed or bounced
  • was imported from a specific CSV
  • and for any custom field you create (e.g. source, geo-location, age, buyer persona, payment size, etc.).

How to Send Bulk Emails Without Spamming

Keep your email list organic

Don’t buy sketchy email lists from shady sources. That’s what spammers do.

I recommend you include a Captcha to your contact form to keep spammers away.

Create your organic email list and generate leads from your website. Here are 39 lead generation ideas to help you start building a larger organic email list.

Avoid ALL CAPS email subject lines

If you are thinking that using capital letters in your email subject line is effective to capture attention, you are wrong.

Sending all caps email subject lines triggers spam filters and prevent your emails from being delivered.

Run your bulk emails’ subject lines in Automizy’s email subject line analyzer to rate and make sure you send emails that reach your contacts’ email inbox.

Include unsubscribe link

All bulk emails must include an unsubscribe link as it allows contacts to unsubscribe rather than mark emails as spam.

According to a study conducted by Jeff Bullas, 50% of people mark a brand email as spam, because they can’t find a way to unsubscribe.

If you want to make sure that all email subscribers are authentic contacts, you can use double opt-in to prevent the “bad people” from joining your email list.

Double opt-in is when someone subscribes to your email list, they receive an email with a link to confirm subscription.

Best Time to Send Email Blast

Sending your email blast campaign at the right time could increase your email open rates.

Here are some general email tips on when to send bulk email campaigns.

Tuesday, Wednesday, and Thursday are marketers’ favorite days to send bulk email campaigns.

The best time to send your email campaign is:

  • 6 AM: For the 50% who begin their day with reading emails in bed.
  • 10 AM: Perfect for office time when everyone is well settled.
  • 12 PM: When people are checking out of work mode or looking for distractions, or having lunch.
  • 8 PM: For those who check their emails at the end of the day before going to bed.

No one checks his or her emails while sleeping. Always send emails during daytime (according to contacts’ timezone) when people are awake not sleeping.

Avoid sending bulk emails on Mondays when everyone is deleting useless emails to have their inboxes ready for the week.

Weekends are already self-explanatory, people are on adventures, pubs, etc. Weekends tend to have low email open rates.

Conclusion

When bulk emailing is done right, it can return significant ROI for you. Use it for your upcoming product release, seasonal sales, customers update, etc.

Remember to capture enough data about your subscribers. Later that would come in handy to send a personalized mass email campaign.


6 replies
  1. hunain
    hunain says:

    Hi,

    Very informative blog, thank you for sharing. I have a question regarding the 6 am and 8 pm timings you mentioned. don’t you think the early morning ones would rather annoy the potential client like if some product is promoted and stuff, or the late ones will be rather just to glance over everything and if they receive that 8 pm email they will rather ignore it thinking the use of Custom Email Marketing Software is used to run this campaign.

    Reply
    • Mor Mester
      Mor Mester says:

      Hi Hunain,

      Thanks for the kind words. No, I don’t think so. Usually, it’s not the timing of an email that annoys people. Rather the relevance. If they are really interested in the content of the email they won’t mind.

      Also, these are just based on the general habits of people. Your audience might react in a totally different way. Experiment with the sending times and figure out when your audience is the most active and checking their inboxes.

      Reply
    • Mor Mester
      Mor Mester says:

      Hi Andrew,

      Sure, you just need to export the email from Postcards and upload the file into Automizy and you’re ready to go. 🙂

      My pleasure, let me know if you have any other questions.

      Reply
  2. Philps
    Philps says:

    Very thorough! I believe personalization is critical in email campaigns – as otherwise, they can come off more robotic and unnatural. Thanks to EasySendy, I was able to do it successfully.

    Reply

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