7 Types of Registration Confirmation Emails And Subject Line Examples

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People would register for your event or sign up for your product and still carry an endless amount of questions.

These are the most common ones asked after a registration:

  • Is my registration accepted?
  • What should I do next?
  • When and where and what should I expect?
  • Do I need to confirm my registration and email? Etc.

You wish more people would attend your events or take the next step toward your product. But that is only possible if you respond to their concerns.

It sounds like a lot of work. Sending templated emails, in volume, to new registrants, who would change their minds and skip your event, or quit on your products at any moment… Wow, that’s a scary thought.

Here, registration confirmation emails are your breakthrough to increase your registrants’ conversion rate.

Luckily, that’s exactly what I’m covering for you in this guide:

Let’s start at the top.

Why Should You Use Registration Confirmation Emails

Registration confirmation emails are used to confirm an event registration and online signups:

  • To confirm a payment transaction
  • To increase a registrant engagement with your product or service
  • To motivate your registrant to come back again, whether to buy again or to remain as an active user
  • To remind your registrant about the event date
  • To remind readers of the registration benefits
  • To communicate and inform your prospective attendee about the basic event details.

The registration confirmation email format

Use the following tips to create a winner registration confirmation email.

  • Create a personalized & positive subject line that confirms their registration.
  • Personalize your email content.
  • Remind readers of the registration benefits.
  • Add a clear CTA if further user action is needed.
  • Use an image that is related to your event/product.

Registration confirmation messages are well-known for including short, direct paragraphs.

Using a related image to what your user registered for would resonate with their interest. Add an image to your registration notification and make sure it looks good on mobile devices too.

If you want your registrants to confirm their email address, include a large CTA button to click. Place it where it convenient for a thumb tap on a mobile screen.

Don’t overcomplicate your registration messages with long paragraphs and spaceships design. All you need to do is to capitalize on registrants’ attendance or next step.

7 Endorsed Registration Confirmation Email Template Examples

Confirm webinar registrations

Instant communication helps you set the right expectations for your new webinar registrants. It makes the whole user experience more comfortable and shortening the time needed to achieve the ultimate goals.

Send webinar emails to confirm and communicate needed information for new registrants. It also motivates social referrals by including social sharing icons.

If places are not limited for webinars you’re hosting, the more people you reach, the more leads you generate.

Confirm new user sign-ups

When users sign up for your product you want them to confirm their email address, for you to verify their identity. It prevents bots from taking over your website.

Sending sign-up confirmation email serves your users positively in case they forget the password. Also, users might make a typo mistake when signing up.

Thank your beta waitlist subscribers

Thank you emails are among the first steps to assemble a relationship online that is like the in-person connections your customers could have with your business.

Sending a thank you email on registrations can only beneficial for your business. Customers indulge the feeling of appreciation.

Below, a stunning email template example shows how to thank leads for joining a beta waitlist.

Confirm event registration

It is unnegotiable to send event registration confirmation emails to provide further details.

Attendants might not be familiar with the event location. Confirming registrations with event details puts your attendees on the track.

Keep your registrants excited by underlining key details such as event theme, dates or adding new information.

Some events are paid. Send confirmation emails to inform registrants about a successful payment transaction.

Set the right expectations for the conference registrants

There are several aspects that make your confirmation email sample for registration successful:

  • Simplicity
  • Sufficient information
  • Pushing a user action

A good conference registration confirmation email comes before the conference itself.

Let’s have a look at the best samples of this training registration confirmation emails:

The conference team used a plain text email to make it more conversational and motivate contacts’ reply.

Thank you prospects for signing up

When someone registers for your product/service, they engage with your business.

This is why you should be there on the moment to thank them for signing up or joining you.

Customers expect responses after a signup action. By sending appreciation messages, you gain customers’ confidence.

This will help extend the engagement level the user experiences upon registering.

Remind registrants about your upcoming event reminder

Very often, people register for events a couple of months before the actual event date.

Sending a registration reminder email eliminates the risk of you singing “Lonely day” the day of the event because your registrants forgot about it.

I recommend you send two registration reminder emails. The first email 4 days before the event day, and the second email one day before the event.

How to Create Registration Confirmation Email Funnel

Your registration emails are email autoresponders that confirm user action registration.

To guide your new registrant users to their next step, you will need to signup for an email marketing automation software. It allows you to easily set up your automated registration emails.

Here a step-by-step process on how to set up registration autoresponders in Automizy.

Registration emails are opt-in based emails that you send to your new users and customers.

Marketing automation saves your time by handing your email registrations so you won’t have to do the work manually.

For that, you will need to connect your website forms or landing pages where visitors opt-in, to your email list.

Step 1: Connect your user acquisition channels to your email list

Depending on how you manage your email lists, you can have one email list where you keep all contacts. Or else, you can create a separate opt-in email list for your new user registrations.

Users’ registration takes place on your:

  • Website forms
  • Landing pages
  • Website popup
  • CRM system
  • Social media, etc.

It depends whether you use only one registration channel or more.

You can integrate all your user acquisition channels to Automizy so you can get rid of the hustle of importing contacts manually and exporting and importing excel sheets.

Integrations in Automizy

As a lead or contact touches different stages of the modern customer funnel, it moves through your systems and tools as well.

There are some differences between CRM tools and Marketing automation, but they should be perfectly integrated and aligned.

Your solution to instant, hustle-free contact sync between your CRM tool and email marketing automation.

Just in case you manage a small business email marketing and you do not use any CRM or whatsoever.

You can also create and customize a sign up form in Automizy and embed it to your website.

Sign up form templates in Automizy that can be easily customized

This way you can create an opt-in email list for your new users that you want to send registration email series to.

Step 2: Select your email trigger

As a confirmation email, your registration messages are triggered by a specific user action:

  • Signing up for a training
  • Registering for a product demo
  • Registering for a conference/webinar
  • Joining a product beta waitlist, etc.

Set up your autoresponder trigger by selecting one of these options in Automizy:

  • Gets a tag
  • Gets added to a list
  • Submits a form on your website, or
  • Clicks a link in an email
  • Etc.

Step 3: Create a behavior-based autoresponder series

Now that you’ve selected your trigger for your new registrants, you have to craft your email.

To save your time, you can add your emails into Automizy real quick.

Adding one email is simple, but do not bore your new registrant with a boring email that includes loads of information.

Instead, create registration drip email sequences to dispatch your content over multiple emails, onboard new registrants, and move smoothly your leads into your email sales funnel to maximize your conversion.

Suppose you are automating an email campaign to welcome and onboard your new trial registrants.

Here is how visually it would look like:

With fewer efforts, you can turn your registration email campaigns to a conversion machine with lead nurturing and onboarding drip campaign.

You can set up the same process for any kind of registration you’re running for your business.

That’s not it, let’s see how to take your registration email sequences to another dimension.

Step 4: Send personalized messages to your registrants’ behavior with email automation conditions

Personalize your messages to your event registrants based on their engagement with your email funnel.

Here is how you can do it.

Repeat the same 3 steps (covered above). Then apply “Wait for”, define the time when the next email to be sent.

Use “If/else” conditions to personalize messages, e.g. send email to who confirmed registration or who didn’t.

"Wait for 1 day" in Automizy email flow

Apply the condition “Has opened an email” and split your automation for the two branches, “Yes” branch and “No” branch.

"If" condition "has opened an email"

Based on the interaction of your contacts with the first email, you can define the rest of your registration email series.

Based on the interaction of the contacts with the first email, defining the rest of the automation in Automizy

To increase your email open rate, set up your email automation to send a reminder email to new users who did not open the registration confirmation email.

For users who opened your email, apply another condition “Link/CTA click” to identify the users who confirmed registration from those who did not.

Contacts who opened and clicked the confirmation link are more likely to convert to customers. You can proceed with your registration email workflow and onboard your converting registrants.

For contacts who did not confirm registration, you could send them a reminder, or a lead nurturing email.

Registration email workflows help you create personalized customer journey for higher conversion rates.

Personalized email messages improve click-through rates by an average of 14% and conversions by 10%.

8 Inspiring Registration Confirmation Email Subject Lines

If you’re not putting enough craft into your registration confirmation email subject lines, all the rest might not matter.

Your email content wouldn’t matter because it would be seen unless you persuade your contacts with an attention-grabbing subject line.

A good subject line is what gets your contacts to open your email.

To help you with that.

Here are 8 registration confirmation email subject line examples.

  1. “Hi {NAME}, time to get started ⏳”
  2. “Thank you for signing up ?”
  3. “Psst! You’re on the list ?”
  4. “Events await! Confirm your participation”
  5. “Confirmed! You’re in”
  6. “Confirmed! You’re on the list”
  7. “Welcome to {…} Start here!”
  8. “Hello, welcome to {…}”

Businesses started using emojis in email subject lines to save some letters, keep subject lines short, and stand out of the crowd.

Don’t hesitate to increase your email open rates with emojis. You can find plenty of emojis ready to use on Get Emoji.

Animate your registration confirmation email subject lines with emojis to be noticeable. But please never use this one here ?. You know what I mean ?.

Are you still writing subject lines based on gut feeling and best practices? I hope not because guts don’t increase email open rates.

It is time to change that.

AI-powered Automizy Subject Line Generator writes you high-performing subject lines based on the copy of your email to:

  • Save you the time you’d spend guessing what subject line to use
  • Increase your open rates recommending the best performing subject lines

How it is done?

Step 1: Copy & paste your email content.

Step 2: Let Mizy read and analyze it.

Step 3: Copy, like and use the subject lines you prefer.

Automizy utilizes deep learning to analyze tons of email campaigns and recommends you subject line options that would maximize your email open rates.


Here you have the best examples of registration confirmation email templates and other tips to inspire you.

With Automizy, you are able to create and automate your registration confirmation emails to get closer to your conversion goals.

We just showed you the way to capitalize your event attendance and user registrations.

Now it’s your turn.

Leave a reply and let us know what worked for you. It’s all appreciated. It takes just a click, but it makes my day.